Signed & reviewed by CA Rinky Vishwakarma View LinkedIn profile ICAI No.: 177507
Stock Certificate for Mobile Dealers — CA-Signed, ₹1,999, 1 Working Day
A statement of your stock and book debts on a date, valued the way your trade works, signed by a practising Chartered Accountant with a UDIN.
Reviewed by CA Rinky Vishwakarma, ICAI 177507 · Last updated 24 September 2026
Quick answer
A stock certificate for an electronics or mobile dealer is a CA-signed statement of phones, appliances, accessories and spares held on a date, with old models and demo units shown separately. Dealers and distributors use it for bank CC/OD drawing power, limit renewals and GST ITC-01 claims above ₹2 lakh.
Get Your Stock Certificate
Share your details. Our CA checks your bank or GST format and calls you back.
From ₹1,999 + GST · UDIN included · Reconciled with your books
Ask a CA FirstYou pay only once the CA confirms the scope
Electronics stock loses value with every launch
Electronics stock loses value fast. When a new phone or TV model launches, the old one often sells at a discount, and brands may give dealers price protection, a credit for the price drop on stock bought shortly before a price cut. We value current models at cost, older models at realisable value, and treat pending price-protection credits as a claim against the brand, not as stock value.
Serial numbers make electronics easier to verify than most stock. Phones carry IMEI numbers and appliances carry serial numbers, so we reconcile quantities with your billing system and, where the bank asks, sample-check serials physically. Demo units, open-box items and service replacements are shown separately, since banks rarely lend against them at full value.
Common Situations for Electronics & Mobile Dealers
New model just launched
Older models are revalued at realisable value.
Price-protection credit pending
Shown as a claim on the brand, not as stock.
Demo and open-box units
Listed separately from sealed stock.
Documents Required for a Stock Certificate
- ☐ Stock register or Tally stock summary
- ☐ Purchase and sales registers for the period
- ☐ Debtors ageing list
- ☐ List of unpaid creditors for goods
- ☐ Bank's stock statement format
- ☐ Sanction letter (margins and debtor age limit)
- ☐ Stock insurance policy
- ☐ Last audited balance sheet
- ☐ For GST ITC-01: purchase invoices with supplier GSTINs
How to Get a Stock Certificate: 4 Steps
- 1
Share purpose and records
Tell us the purpose and share the bank or GST format and your stock data.
Day 0 · about 10 minutes
- 2
CA reconciles and sends a draft
Stock is tied to the books, ineligible items removed, and a draft shared.
Within 1 working day
- 3
Review the draft, then pay
You check the figures. You pay only once you agree with the scope.
Same day
- 4
Signed certificate with UDIN
Signed PDF on letterhead, sent by email and WhatsApp.
Within 1 working day of complete documents
Sample Stock Certificate Format
A sample layout with the details banks and the GST portal check first, highlighted.
Everything Else Stays Confidential
Values and your business name are blurred here; this is a sample. On your certificate, every figure is visible to you and to your bank or GST officer.
What matters before you submit: stock split by category, unpaid creditors deducted, old debtors excluded, a genuine UDIN, and your bank's own format.
Download the free stock statement format
Ask for Your Bank's FormatStock Certificate Fees
Firm fee and government fee shown on separate lines. No hidden charges.
| Plan | What's covered | CA professional fee | Government fee | Turnaround |
|---|---|---|---|---|
| Standard | One location, one statement date, books up to date | ₹1,999 | Nil | 1 working day |
| Urgent | Same scope as Standard, signed the same day | ₹2,999 | Nil | Same day |
| Monthly retainer | 12 monthly bank stock statements a year | ₹1,499 per statement | Nil | 1 working day each |
All CA fees are exclusive of GST at 18%. Physical stock verification, stock at more than one location, and manual records are quoted in writing before work starts. You pay only after the CA confirms the scope.
What You Get With Every Stock Certificate
- ✓CA-Signed & Stamped CertificateOn firm letterhead, with UDIN
- ✓Stock Reconciled With BooksPurchases, sales and closing stock tallied
- ✓Ineligible Items RemovedUnpaid stock, obsolete stock and over-age debtors excluded
- ✓Your Bank's Own FormatPublic, private and co-operative bank formats, or ITC-01
- ✓Pay-After-Review ModelSee the draft figures before you pay
Verify It Yourself, Before You Submit
Every certificate carries a UDIN generated through ICAI. Your bank can confirm it came from a practising CA, not a document mill.
Why Stock Certificates Get Rejected
| Reason for rejection | What we check first |
|---|---|
| Closing stock doesn't tally with purchases and sales | Stock reconciled with the books before certifying |
| Wrong format for the bank | Your bank's own format and sections used |
| Unpaid creditors not deducted | Paid stock worked out separately |
| Old debtors counted as eligible | Debtor ageing matched to your sanction terms |
| Statement older than three months | Dated to your current statement cut-off |
| Insurance lower than stock value | Shortfall in insurance cover flagged to you |
| Missing or invalid UDIN | Every certificate carries a UDIN, verifiable on udin.icai.org |
The Rules Behind a Stock Certificate
Where each requirement comes from, so you can check it yourself.
| Rule | What it says | Source |
|---|---|---|
| Three-month stock statement rule | Drawing power based on stock statements older than three months is irregular; irregular drawings for 90 days can make a working capital account an NPA. | RBI prudential norms on Income Recognition, Asset Classification and Provisioning (IRACP) |
| Limit review | An account whose limit is not reviewed or renewed within 180 days of the due date can be treated as an NPA. | RBI prudential norms (IRACP) |
| ITC-01 certification | ITC-01 details must be certified by a practising CA or cost accountant if the total claim exceeds ₹2 lakh. | Rule 40(1)(d), CGST Rules, 2017 |
| ITC-01 time limit and invoice age | File within 30 days of becoming eligible; no credit on invoices more than one year old. | Rule 40(1)(b) CGST Rules; Section 18(2) CGST Act |
| UDIN on certificates | UDIN is mandatory on all certificates issued by Chartered Accountants from 1 February 2019. | ICAI; udin.icai.org |
Signed by a Practising Chartered Accountant
Not a back office. Every stock figure is reconciled with your books before it carries a signature.
CA Rinky Vishwakarma LinkedIn ICAI No.: 177507
Fellow Chartered Accountant with experience across Big 4, investment banking and independent practice. Checks stock against purchase and sales data, removes ineligible stock and old debtors, and matches your bank's format before signing.
Frequently Asked Questions
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