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CA Rinky Vishwakarma, Fellow Chartered Accountant
CA Rinky VishwakarmaFellow Chartered Accountant · SVT & AssociatesICAI No.: 177507
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Accounting for Your Industry

Accounting Services for Import-Export Business: From Rs. 3,500 a Month, Shipment-wise books monthly

Accounting Services for Import-Export Business, prepared and reviewed by a practising CA at an ICAI-registered firm, with a fixed fee confirmed in writing.

Starting priceRs. 3,500per month + GST
TurnaroundShipment-wise books monthlyFixed fee in writing
What is includedCA-reviewedBooks, reconciliation, MIS
Import-export accounting records shipments, foreign-currency invoices, customs duty, freight and realisation of export proceeds, then reports profit by shipment. SVT & Associates, an ICAI-registered CA firm, keeps trade books from Rs. 3,500 per month plus GST, with foreign-currency gains and export incentives tracked separately.
★ 4.8 Google rating
20 years combined experience
1,000+ clients served
ICAI-registered firm
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Reviewed by CA Rinky Vishwakarma (ICAI No.: 177507) · Last updated

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CA Rinky VishwakarmaReviewed by CA Rinky Vishwakarma · ICAI No.: 177507
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1,000+
Clients served
20 years
Combined experience
4.8 ★
Google rating
UDIN
On every attest certificate
Who Needs This

When You Need Accounting Services for Import-Export Business

In Detail

Accounting Services for Import-Export Business: how it works and what to expect

Why shipments, not months, are the unit of profit

A single shipment can span two months and two currency rates: purchase and production in one, shipping in the next and payment in a third. Profit for the month is meaningless unless each shipment is traced from cost to realisation.

We open a reference for every shipment and tag costs, duty, freight, insurance, invoice value and remittance to it. The report then shows margin per shipment and per buyer, including the effect of exchange-rate movements between invoice and payment.

Realisation deadlines, LUT and refunds

Export proceeds must be realised within the period permitted under foreign-exchange rules, so overdue receivables from foreign buyers need monthly attention. An overdue list prepared from the books prompts action before the deadline.

Exports of goods or services may be made under a letter of undertaking without paying IGST, or with payment and a refund claim. Each route needs different entries. We follow your chosen route, reconcile return figures with shipping bills and support the refund claim.

Documents that must agree for each export shipment
DocumentWhere used
Commercial invoiceBooks, GST return, bank
Shipping billCustoms, refund, incentives
Bank remittance adviceRealisation record
Freight invoiceCost of shipment
LUT or IGST payment proofGST compliance

See also: GST Accounting Services, MIS Reporting Services, Bookkeeping Services.

What You Get

What Is Included

  • Shipment-wise books with landed cost
  • Foreign-currency invoices and revaluation
  • Export realisation tracking
  • Duty drawback and incentive records
  • IGST and LUT export accounting
  • Bank advice matching for inward and outward remittances
Documents Required

Documents Checklist

  • Commercial invoices and packing lists
  • Bills of entry and shipping bills
  • Bank remittance advices
  • Freight and CHA invoices
  • IEC and GST details
  • LUT copy
  • Purchase orders and buyer correspondence
How It Works

How It Works, Step by Step

  1. Collect shipping data

    Receive documents per shipment

    Weekly
  2. Book

    Landed cost, sales and forex entries

    Days 1 to 4
  3. Realisation

    Match foreign receipts and payments

    Days 5 to 6
  4. Report

    Shipment margin and MIS

    Day 7
Sample Output

What Your Monthly Report Looks Like

Every client receives a short, CA-reviewed MIS. A free blank format is available to download with no sign-up: Monthly MIS report format.

Sample monthly MIS snapshot (illustrative figures, not a real client)
LineThis month (Rs.)Last month (Rs.)Comment
Revenue12,40,00011,10,000Up 11.7%
Gross margin31.5%29.8%Better purchase rates
Operating expenses2,95,0002,80,000Rent revision
Net profit before tax95,60052,300Margin improved
Closing cash and bank3,42,0002,60,000Collections on time
Debtors over 90 days74,0001,12,000Two accounts recovered
Transparent Pricing

Accounting Services for Import-Export Business Fees: Fixed and Transparent

Fee breakdown for Accounting Services for Import-Export Business
LineAmount
Our professional fee (per month + GST)Rs. 3,500
GST at 18%Rs. 630
Government or statutory feeRs. 0 (none for accounting work)
Total payableRs. 4,130
Monthly plans, by volume of work (fees before GST)
PlanBest forEntries a monthFee a monthWith 18% GST
StarterProfessionals, service firmsUp to 100Rs. 1,500Rs. 1,770
GrowthTraders, small manufacturersUp to 500Rs. 3,500Rs. 4,130
ScaleRetail, restaurants, e-commerce500+Rs. 7,500Rs. 8,850
Add-ons and one-time work (fees before GST)
ServiceFee
Payroll, up to 10 employeesRs. 1,000 a month
TDS accounting and returnsRs. 1,000 a month
Extra bank account reconciliationRs. 1,000 a month
MIS pack with commentaryRs. 2,000 a month
Backlog clean-up, up to 6 monthsRs. 4,999 one-time
Annual accounts and audit supportRs. 9,999 a year
Virtual CFORs. 15,000 a month

Fees are fixed in writing after we review one sample month. Accounting has no government fee; taxes you owe are paid directly to the government.

Client Reviews

What Our Clients Say

G
★★★★★
4.81,000+ clients · View on Google Maps
★★★★★

"Ever since my association, I am impressed with the professionalism and personal conduct of the firm. Clients are made to feel belonging."

RS
Rachana SinghBusiness Owner, Mumbai
★★★★★

"An extremely professional setup, very responsible to all our needs. Strongly recommend for taxation and accounting services."

AD
Abhishek DubeyEntrepreneur, Mumbai
★★★★★

"The best for auditing, finance, and budget analysis. Will consistently give the best possible solution, worth every penny."

MS
Mayur SinkarCFO, Startup, Mumbai
Your CA

Reviewed and Signed by a Practising Chartered Accountant

CA Rinky Vishwakarma, Fellow Chartered Accountant, ICAI No. 177507

CA Rinky Vishwakarma

Signing Chartered Accountant, SVT & Associates
ICAI No.: 177507Fellow CA – ICAI20 years combined experience1,000+ clients served

Fellow Chartered Accountant (FCA) with over 12 years of experience across Big 4 audit, investment banking and independent practice. Personally reviews each client's books and MIS before sign-off, and signs certificates in her capacity as a practising CA.

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FAQ

Frequently Asked Questions

How is foreign-currency gain or loss recorded?

Each invoice is booked at the transaction-date rate. When payment arrives, the difference between the booked rate and the realisation rate is posted to an exchange gain or loss account. Open balances are revalued at year end, so profit shows the effect of rate movements.

Do you help with IGST refunds on exports?

Yes. We reconcile shipping bills with GST returns, prepare the refund statement and supporting documents and track the status. If a mismatch appears, we correct it with the proper amendment or explanation before the claim is rejected. Refund status is tracked until the money is credited.

Do you handle accounting for imports and landed cost?

Yes. Customs duty, freight, insurance and port charges are added to inventory cost, and IGST paid on import is booked as credit. The result is a correct cost per unit, so pricing and margin decisions are based on true landed cost.

Who prepares and signs the work?

SVT & Associates is an ICAI-registered Chartered Accountancy firm. Every account is supervised and reviewed by CA Rinky Vishwakarma, Fellow Chartered Accountant, ICAI Membership No. 177507. Where a certificate or attest report is issued, it is signed by a practising CA and carries a UDIN.

How quickly can you start?

After a short consultation and receipt of your documents, onboarding usually takes three to five working days, and the first monthly books are delivered within seven days of receiving complete data. If a filing deadline is close, we handle that first and then complete the wider setup.

Is my financial data confidential?

Yes. As a Chartered Accountancy firm we are bound by the ICAI Code of Ethics on professional confidentiality. Your records are accessed only by staff working on your account, are shared through controlled folders or your own software, and are never given to third parties without your written consent or a legal requirement.

Which accounting software do you work in?

We work in your existing software, whether Tally Prime, Tally ERP 9, Zoho Books, QuickBooks or Busy, so you do not need to switch. Your licence and data remain yours at all times, and a full export of your books is available whenever you ask for it.

Are your fees fixed, and are there hidden charges?

Fees are fixed and confirmed in writing after we review one sample month of your data. Our fee and GST are shown on separate lines, and accounting has no government fee. Work outside the agreed scope, such as a backlog clean-up, is priced separately and agreed with you before it begins.

Do you serve clients outside Mumbai?

Yes. Most of our work is delivered online across India, using shared folders, your accounting software, video calls and WhatsApp. Our office is in Goregaon West, Mumbai, where local clients can meet the CA in person, but no visit is needed to start or continue the service.

Can I stop the service if I am not satisfied?

Monthly plans are not locked in, and you can end the service by giving us notice. You will receive your books, reconciliations and working papers in an exportable form. The Refund Policy linked in the footer explains how any advance payment is treated.

Related

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Who signs and issues the work. SVT & Associates is a Chartered Accountancy firm registered with the Institute of Chartered Accountants of India. Accounting, MIS and tax work is prepared under the supervision of CA Rinky Vishwakarma (FCA, ICAI Membership No. 177507). Certificates and attest reports, where issued, are signed by a practising CA and carry a UDIN. Our role in online document collection and delivery is administrative; the professional opinion is the CA's. Fees are shown before 18% GST. We do not guarantee any outcome, approval or sanction by a bank, lender or authority.
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