Accounting for Restaurants & Cafes | CA

Who Needs This

When You Need Accounting Services for Restaurants and Cafes

Swiggy and Zomato settlements never match your sales report.
Food cost is rising and you cannot tell whether it is wastage, theft or price increases.
You have three outlets and need a profit report for each.
Staff tips, service charge and cash handling are recorded loosely.

In Detail

Accounting Services for Restaurants and Cafes: how it works and what to expect

The numbers a restaurant owner should read each month

Four figures decide a restaurant's fate: food-cost percentage, staff-cost percentage, rent as a share of sales and average revenue per cover. If food cost rises two points, a Rs. 10 lakh month loses Rs. 20,000 before anyone notices.

We compute these monthly from purchases, stock counts and POS data, and compare each outlet. When food cost is out of line, the report points to the likely cause: price rise, wastage or a mismatch between recipes and billing.

Aggregators, service charge and GST

Delivery aggregators collect from customers, deduct commission and fees, and pay you net. The tax treatment of supplies through aggregators has specific rules, so the GST return must follow the platform's reports rather than the POS alone.

Service charge and tips have their own accounting and tax treatment, and staff expect transparent distribution. We keep these in separate ledgers so GST, payroll and customer disclosures agree.

Monthly restaurant ratios we report
Ratio	What it shows
Food cost percentage	Purchases adjusted for stock, as a share of food sales
Staff cost percentage	Wages and benefits as a share of sales
Rent to sales	Occupancy cost
Average bill value	Revenue per customer
Aggregator share of sales	Dependency on delivery platforms

What You Get

What Is Included

POS sales import by mode of payment
Aggregator settlement reconciliation
Purchase and wastage tracking
Food-cost percentage by outlet
Payroll, tips and service-charge accounting
GST return filing

Documents Required

Documents Checklist

Daily POS sales reports
Aggregator settlement statements
Vendor purchase bills
Bank and card settlement statements
Staff attendance and payroll data
Licence and GST details
Rent and utility bills

How It Works

How It Works, Step by Step

Connect POS
Export daily sales and settlements
Day 1
Reconcile
Match sales with bank and aggregator credits
Days 2 to 4
Cost
Compute food cost and outlet profit
Days 5 to 6
Report
Monthly pack with GST filing
Day 7

Sample Output

What Your Monthly Report Looks Like

Every client receives a short, CA-reviewed MIS. A free blank format is available to download with no sign-up: Monthly MIS report format.

Sample monthly MIS snapshot (illustrative figures, not a real client)
Line	This month (Rs.)	Last month (Rs.)	Comment
Revenue	12,40,000	11,10,000	Up 11.7%
Gross margin	31.5%	29.8%	Better purchase rates
Operating expenses	2,95,000	2,80,000	Rent revision
Net profit before tax	95,600	52,300	Margin improved
Closing cash and bank	3,42,000	2,60,000	Collections on time
Debtors over 90 days	74,000	1,12,000	Two accounts recovered

Transparent Pricing

Accounting Services for Restaurants and Cafes Fees: Fixed and Transparent

Fee breakdown for Accounting Services for Restaurants and Cafes
Line	Amount
Our professional fee (per month + GST)	Rs. 3,500
GST at 18%	Rs. 630
Government or statutory fee	Rs. 0 (none for accounting work)
Total payable	Rs. 4,130

Monthly plans, by volume of work (fees before GST)
Plan	Best for	Entries a month	Fee a month	With 18% GST
Starter	Professionals, service firms	Up to 100	Rs. 1,500	Rs. 1,770
Growth	Traders, small manufacturers	Up to 500	Rs. 3,500	Rs. 4,130
Scale	Retail, restaurants, e-commerce	500+	Rs. 7,500	Rs. 8,850

Add-ons and one-time work (fees before GST)
Service	Fee
Payroll, up to 10 employees	Rs. 1,000 a month
TDS accounting and returns	Rs. 1,000 a month
Extra bank account reconciliation	Rs. 1,000 a month
MIS pack with commentary	Rs. 2,000 a month
Backlog clean-up, up to 6 months	Rs. 4,999 one-time
Annual accounts and audit support	Rs. 9,999 a year
Virtual CFO	Rs. 15,000 a month

Fees are fixed in writing after we review one sample month. Accounting has no government fee; taxes you owe are paid directly to the government.

Client Reviews

What Our Clients Say

G

★★★★★

4.81,000+ clients · View on Google Maps

★★★★★

"Ever since my association, I am impressed with the professionalism and personal conduct of the firm. Clients are made to feel belonging."

RS

Rachana SinghBusiness Owner, Mumbai

★★★★★

"An extremely professional setup, very responsible to all our needs. Strongly recommend for taxation and accounting services."

AD

Abhishek DubeyEntrepreneur, Mumbai

★★★★★

"The best for auditing, finance, and budget analysis. Will consistently give the best possible solution, worth every penny."

MS

Mayur SinkarCFO, Startup, Mumbai

Your CA

Reviewed and Signed by a Practising Chartered Accountant

CA Rinky Vishwakarma

Signing Chartered Accountant, SVT & Associates

ICAI No.: 177507Fellow CA – ICAI20 years combined experience1,000+ clients served

Fellow Chartered Accountant (FCA) with over 12 years of experience across Big 4 audit, investment banking and independent practice. Personally reviews each client's books and MIS before sign-off, and signs certificates in her capacity as a practising CA.

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FAQ

Frequently Asked Questions

How do you calculate food-cost percentage?

Opening stock plus purchases minus closing stock gives the cost of food used, which is divided by food sales. It requires a monthly stock count. We provide a simple count sheet, so the figure reflects actual consumption and not just what was bought.

Can you manage accounts for several outlets?

Yes. Each outlet is a cost centre with its own sales, purchases, staff and rent, plus a consolidated view. The monthly report ranks outlets by profit and food cost, so you can see which location needs attention. Shared costs are allocated using an agreed, written method.

Do aggregator settlements need separate treatment in GST?

Yes. Supplies made through an e-commerce operator follow specific rules on who collects and pays tax in certain categories, and the operator reports them. We reconcile your return with the platform's statements to avoid mismatches that lead to notices. Please share the platform statements every month.

Who prepares and signs the work?

SVT & Associates is an ICAI-registered Chartered Accountancy firm. Every account is supervised and reviewed by CA Rinky Vishwakarma, Fellow Chartered Accountant, ICAI Membership No. 177507. Where a certificate or attest report is issued, it is signed by a practising CA and carries a UDIN.

How quickly can you start?

After a short consultation and receipt of your documents, onboarding usually takes three to five working days, and the first monthly books are delivered within seven days of receiving complete data. If a filing deadline is close, we handle that first and then complete the wider setup.

Is my financial data confidential?

Yes. As a Chartered Accountancy firm we are bound by the ICAI Code of Ethics on professional confidentiality. Your records are accessed only by staff working on your account, are shared through controlled folders or your own software, and are never given to third parties without your written consent or a legal requirement.

Which accounting software do you work in?

We work in your existing software, whether Tally Prime, Tally ERP 9, Zoho Books, QuickBooks or Busy, so you do not need to switch. Your licence and data remain yours at all times, and a full export of your books is available whenever you ask for it.

Are your fees fixed, and are there hidden charges?

Fees are fixed and confirmed in writing after we review one sample month of your data. Our fee and GST are shown on separate lines, and accounting has no government fee. Work outside the agreed scope, such as a backlog clean-up, is priced separately and agreed with you before it begins.

Do you serve clients outside Mumbai?

Yes. Most of our work is delivered online across India, using shared folders, your accounting software, video calls and WhatsApp. Our office is in Goregaon West, Mumbai, where local clients can meet the CA in person, but no visit is needed to start or continue the service.

Can I stop the service if I am not satisfied?

Monthly plans are not locked in, and you can end the service by giving us notice. You will receive your books, reconciliations and working papers in an exportable form. The Refund Policy linked in the footer explains how any advance payment is treated.

Accounting Services by a Practising CAHub: all services, cities and guides Bank Reconciliation ServicesFrom Rs. 1,000 GST Accounting ServicesFrom Rs. 1,500 Payroll Processing ServicesFrom Rs. 1,000 Tax Advisory ServicesITR, GST advisory, notices, NRI taxation Professional Tax Registration and FilingRegistration and monthly or annual returns

Who signs and issues the work. SVT & Associates is a Chartered Accountancy firm registered with the Institute of Chartered Accountants of India. Accounting, MIS and tax work is prepared under the supervision of CA Rinky Vishwakarma (FCA, ICAI Membership No. 177507). Certificates and attest reports, where issued, are signed by a practising CA and carry a UDIN. Our role in online document collection and delivery is administrative; the professional opinion is the CA's. Fees are shown before 18% GST. We do not guarantee any outcome, approval or sanction by a bank, lender or authority.

Accounting Services for Restaurants and Cafes: From Rs. 3,500 a Month, Food-cost report monthly

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Details Received!

When You Need Accounting Services for Restaurants and Cafes

Accounting Services for Restaurants and Cafes: how it works and what to expect

The numbers a restaurant owner should read each month

Aggregators, service charge and GST

What Is Included

Documents Checklist

How It Works, Step by Step

What Your Monthly Report Looks Like

Accounting Services for Restaurants and Cafes Fees: Fixed and Transparent

What Our Clients Say

Reviewed and Signed by a Practising Chartered Accountant

CA Rinky Vishwakarma

Frequently Asked Questions

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