Home›Accounting Services›NGO and Trust Accounting Services
CA Rinky Vishwakarma, Fellow Chartered Accountant
CA Rinky VishwakarmaFellow Chartered Accountant · SVT & AssociatesICAI No.: 177507
in View LinkedIn profile
Accounting Service

NGO and Trust Accounting Services: From Rs. 3,000 a Month, Grant-wise reports monthly

NGO and Trust Accounting Services, prepared and reviewed by a practising CA at an ICAI-registered firm, with a fixed fee confirmed in writing.

Starting priceRs. 3,000per month + GST
TurnaroundGrant-wise reports monthlyFixed fee in writing
What is includedCA-reviewedBooks, reconciliation, MIS
NGO and trust accounting is fund accounting that tracks donations, grants and expenses by fund, so restricted money is spent only on its stated purpose and reported to donors and regulators. SVT & Associates, an ICAI-registered CA firm, keeps books for trusts, societies and Section 8 companies from Rs. 3,000 per month plus GST.
★ 4.8 Google rating
20 years combined experience
1,000+ clients served
ICAI-registered firm
Get a Free Quote → 📱 WhatsApp Us 📞 Call +91 99878 83492

Reviewed by CA Rinky Vishwakarma (ICAI No.: 177507) · Last updated

RS
MT
AK
1,000+ clients served

Get a Free Cost Estimate

Our CA will respond within 2 hours.

CA Rinky VishwakarmaReviewed by CA Rinky Vishwakarma · ICAI No.: 177507
🔒 100% Confidential · CA-Managed · No Spam
✅

Details Received!

Our CA will call or WhatsApp you within 2 hours.

1,000+
Clients served
20 years
Combined experience
4.8 ★
Google rating
UDIN
On every attest certificate
Who Needs This

When You Need NGO and Trust Accounting Services

In Detail

NGO and Trust Accounting Services: how it works and what to expect

How fund accounting differs from business accounting

A business measures profit. A charity measures stewardship: did money given for one purpose get spent on that purpose? That requires separate funds, so a grant for a school building is never used for salaries unless the agreement allows it.

Every receipt and expense carries a fund tag. At any time the trustees can see what remains in each fund, what has been spent and what is committed, which donors usually ask for and which regulators expect during scrutiny.

Registrations, receipts and records regulators ask for

Trusts and societies seeking income-tax exemption must maintain books and receipts in the manner required for their registration and file periodic returns. Donation receipts must show the details the rules require, and donor records must be retained.

If foreign contributions are received, a separate designated bank account and separate books are mandatory. We maintain these books and prepare the periodic reports, while registration and renewal applications are handled through our trust and NGO registration service.

Common NGO funds and how they are treated
Fund typeExampleTreatment
Restricted grantProject grant for a schoolSeparate fund, utilisation certificate
CorpusEndowment or building fundKept apart, not spent on revenue costs
General fundUnrestricted donationsUsed for administration and programmes
Foreign contributionFCRA receiptsSeparate bank account and returns

See also: Bookkeeping Services, Annual Accounts and Audit Support, MIS Reporting Services.

What You Get

What Is Included

  • Fund-wise books for restricted and unrestricted money
  • Donor-wise and grant-wise receipts and utilisation
  • Income and expenditure account and balance sheet
  • Utilisation certificates for donors
  • Records to support 12A, 80G and audit requirements
  • Monthly trustee report in plain language
Documents Required

Documents Checklist

  • Trust deed, society registration or Section 8 licence
  • 12A and 80G approval letters
  • Donation receipts and bank statements
  • Grant agreements and budgets
  • Expense vouchers with project tags
  • FCRA registration and bank details if applicable
  • Previous audited accounts
How It Works

How It Works, Step by Step

  1. Set up funds

    We create a fund for each grant and general purpose

    Days 1 to 3
  2. Record

    Receipts and expenses are tagged to funds

    Monthly
  3. Report

    Grant-wise utilisation and trustee report are prepared

    By the 10th
  4. Year-end

    Statements and audit support are completed

    March to June
Sample Output

What Your Monthly Report Looks Like

Every client receives a short, CA-reviewed MIS. A free blank format is available to download with no sign-up: Monthly MIS report format.

Sample monthly MIS snapshot (illustrative figures, not a real client)
LineThis month (Rs.)Last month (Rs.)Comment
Revenue12,40,00011,10,000Up 11.7%
Gross margin31.5%29.8%Better purchase rates
Operating expenses2,95,0002,80,000Rent revision
Net profit before tax95,60052,300Margin improved
Closing cash and bank3,42,0002,60,000Collections on time
Debtors over 90 days74,0001,12,000Two accounts recovered
Transparent Pricing

NGO and Trust Accounting Services Fees: Fixed and Transparent

Fee breakdown for NGO and Trust Accounting Services
LineAmount
Our professional fee (per month + GST)Rs. 3,000
GST at 18%Rs. 540
Government or statutory feeRs. 0 (none for accounting work)
Total payableRs. 3,540
Monthly plans, by volume of work (fees before GST)
PlanBest forEntries a monthFee a monthWith 18% GST
StarterProfessionals, service firmsUp to 100Rs. 1,500Rs. 1,770
GrowthTraders, small manufacturersUp to 500Rs. 3,500Rs. 4,130
ScaleRetail, restaurants, e-commerce500+Rs. 7,500Rs. 8,850
Add-ons and one-time work (fees before GST)
ServiceFee
Payroll, up to 10 employeesRs. 1,000 a month
TDS accounting and returnsRs. 1,000 a month
Extra bank account reconciliationRs. 1,000 a month
MIS pack with commentaryRs. 2,000 a month
Backlog clean-up, up to 6 monthsRs. 4,999 one-time
Annual accounts and audit supportRs. 9,999 a year
Virtual CFORs. 15,000 a month

Fees are fixed in writing after we review one sample month. Accounting has no government fee; taxes you owe are paid directly to the government.

Client Reviews

What Our Clients Say

G
★★★★★
4.81,000+ clients · View on Google Maps
★★★★★

"Ever since my association, I am impressed with the professionalism and personal conduct of the firm. Clients are made to feel belonging."

RS
Rachana SinghBusiness Owner, Mumbai
★★★★★

"An extremely professional setup, very responsible to all our needs. Strongly recommend for taxation and accounting services."

AD
Abhishek DubeyEntrepreneur, Mumbai
★★★★★

"The best for auditing, finance, and budget analysis. Will consistently give the best possible solution, worth every penny."

MS
Mayur SinkarCFO, Startup, Mumbai
Your CA

Reviewed and Signed by a Practising Chartered Accountant

CA Rinky Vishwakarma, Fellow Chartered Accountant, ICAI No. 177507

CA Rinky Vishwakarma

Signing Chartered Accountant, SVT & Associates
ICAI No.: 177507Fellow CA – ICAI20 years combined experience1,000+ clients served

Fellow Chartered Accountant (FCA) with over 12 years of experience across Big 4 audit, investment banking and independent practice. Personally reviews each client's books and MIS before sign-off, and signs certificates in her capacity as a practising CA.

in View LinkedIn profile
FAQ

Frequently Asked Questions

Why does an NGO need a separate fund for each grant?

Donors give for a stated purpose and may ask for a report showing the money was used for it. A separate fund for each grant makes the report simple, prevents mixing and protects the trust if a donor, auditor or regulator asks for proof of utilisation.

Can you prepare utilisation certificates for donors?

Yes. We prepare the statement of receipts and expenses for the grant period from the fund records, reconcile it to the bank and prepare the utilisation certificate in the format the donor prescribes. Where the donor needs a CA's signature, the CA reviews and signs it.

Do you also handle trust registration and 12A or 80G?

Registration, renewal, 12A, 80G and FCRA applications are handled through our separate Trust and NGO registration service, which has its own page and fee table. Accounting under this plan keeps the books ready, so those applications and returns can be filed without delay.

Who prepares and signs the work?

SVT & Associates is an ICAI-registered Chartered Accountancy firm. Every account is supervised and reviewed by CA Rinky Vishwakarma, Fellow Chartered Accountant, ICAI Membership No. 177507. Where a certificate or attest report is issued, it is signed by a practising CA and carries a UDIN.

How quickly can you start?

After a short consultation and receipt of your documents, onboarding usually takes three to five working days, and the first monthly books are delivered within seven days of receiving complete data. If a filing deadline is close, we handle that first and then complete the wider setup.

Is my financial data confidential?

Yes. As a Chartered Accountancy firm we are bound by the ICAI Code of Ethics on professional confidentiality. Your records are accessed only by staff working on your account, are shared through controlled folders or your own software, and are never given to third parties without your written consent or a legal requirement.

Which accounting software do you work in?

We work in your existing software, whether Tally Prime, Tally ERP 9, Zoho Books, QuickBooks or Busy, so you do not need to switch. Your licence and data remain yours at all times, and a full export of your books is available whenever you ask for it.

Are your fees fixed, and are there hidden charges?

Fees are fixed and confirmed in writing after we review one sample month of your data. Our fee and GST are shown on separate lines, and accounting has no government fee. Work outside the agreed scope, such as a backlog clean-up, is priced separately and agreed with you before it begins.

Do you serve clients outside Mumbai?

Yes. Most of our work is delivered online across India, using shared folders, your accounting software, video calls and WhatsApp. Our office is in Goregaon West, Mumbai, where local clients can meet the CA in person, but no visit is needed to start or continue the service.

Can I stop the service if I am not satisfied?

Monthly plans are not locked in, and you can end the service by giving us notice. You will receive your books, reconciliations and working papers in an exportable form. The Refund Policy linked in the footer explains how any advance payment is treated.

Related

Related Services and Pages

Accounting Services by a Practising CAHub: all services, cities and guidesBookkeeping ServicesFrom Rs. 1,500Annual Accounts and Audit SupportFrom Rs. 9,999MIS Reporting ServicesFrom Rs. 2,000Professional Tax Registration and FilingRegistration and monthly or annual returnsTax Advisory ServicesITR, GST advisory, notices, NRI taxation

Get Your Accounts in Order. Starting This Month.

Free consultation · Fixed fee in writing · CA-managed

Get a Free Quote →📱 WhatsApp a CA
Who signs and issues the work. SVT & Associates is a Chartered Accountancy firm registered with the Institute of Chartered Accountants of India. Accounting, MIS and tax work is prepared under the supervision of CA Rinky Vishwakarma (FCA, ICAI Membership No. 177507). Certificates and attest reports, where issued, are signed by a practising CA and carry a UDIN. Our role in online document collection and delivery is administrative; the professional opinion is the CA's. Fees are shown before 18% GST. We do not guarantee any outcome, approval or sanction by a bank, lender or authority.
💬
📞 Call💬 WhatsApp